The Exhibitor Cockpit is a password-protected area in which you can register for our exhibitions as a main or co-exhibitor, book various marketing and ticketing services and edit your data in the exhibitor list.

The Service Manual containing the order forms for technical equipment and services of Messe München can be found on our website. You don’t need a password to use the Service Manual, which means that others, e.g., your booth builder, may enter orders for you.

Please check the following:

1. Make sure that you are using the correct Platform.
2. Please check whether you’re listed as a contact person in the registration form and are therefore registered in our system. You can find out by checking your registration form.
3. When you’re trying to log in, are you using the email address you provided during registration as the user name?
4. Have you already tried resetting your password? If you have not, please try this and see if it helps. Your new login data is sent to you within 2 hours. Please make sure to also check your spam and junk folders.
5. Have you still not received a new password? Please contact us at TheSmarterE@fwtm.de and send us all the information you gathered in steps 1–4. We will take care of your issue ASAP.

Please make sure that you were actually registered as the contact person for your company during registration. If this is the case, please check if you have received the approval from all main and co-exhibitors that you’re managing. If you still can’t get log in, please contact us at TheSmarterE@fwtm.de

No, only the person who was registered as contact person has access (as specified in your registration).

Please send us an email with your desired changes in writing to TheSmarterE@fwtm.de. Once we have changed the contact person within our system, this person automatically receives access data for the Exhibitor Cockpit.

Yes, you can give them access yourself in our Exhibitor Cockpit. After logging in, please select the year of the event and then the menu item "Order Center". This page provides an overview of all main and co-exhibitors you’re managing. Scroll down and select the option “Co-exhibitor Login”.

Before you receive the login data, you first need to confirm your registration (double opt-in). Please check if you’ve received an email from TheSmarterE@fwtm.de with the subject “Access to The smarter E Europe Exhibitor Cockpit”. Make sure to also check your spam and junk folders. This email contains a confirmation link which you need to click within 24h after receiving the email confirming your registration. Once you have done this, you will receive another email with your login data.

The number of free exhibitor tickets is based on your booth space. You can find the number of free exhibitor tickets in the "Order Center" via “Tickets” under “Tickets & Vouchers”.
Number of free exhibitor tickets according to booth space:

• up to 10 sqm = 2 exhibitor tickets
• 11-20 sqm = 3 exhibitor tickets
• 21-30 sqm = 5 exhibitor tickets
• 31-50 sqm = 9 exhibitor tickets
• 51-100 sqm = 13 exhibitor tickets
• 101-150 sqm = 19 exhibitor tickets
• 151-200 sqm = 23 exhibitor tickets
• 201-250 sqm = 27 exhibitor tickets
• 251-500 sqm = 31 exhibitor tickets
• from 500 sqm = 37 exhibitor tickets

Any additional exhibitor tickets cost 45.00 € (net) per ticket.

Ordering exhibitor tickets is only possible once you’ve paid your booth rental fee. To order exhibitor tickets, please follow these steps:

1. Log into the Exhibitor Cockpit.
2. Select the year of the event
3. Select “Order Center”
4. Click the name of the respective exhibitor. If you’re only managing one exhibitor, you can only select this one. You will then be redirected to the Order Center.
5. Select the menu item “Tickets & Vouchers” and then “Tickets”
6. Beneath the displayed conditions and information, click “Order exhibitor tickets”.
7. The user interface will now look a bit different – by clicking the lower tile, you can register exhibitor tickets and see whether your employees have already registered themselves.
8. Click “Register exhibitor tickets”
9. Select your preferred email template. You can customize it.
10. Please enter the data of your staff. You can do this manually or by importing an Excel file.
11. Your employees will then receive an email with a link to download their exhibitor tickets.

We have documented the entire process for you as a guide here.

No, you don’t need a ticket for the set-up and dismantling.

No, the exhibitor ticket is personal and non-transferable. You need to book a new exhibitor ticket via the "Order Center" in the Exhibitor Cockpit under “Tickets & Vouchers”. The old ticket can be canceled in the Exhibitor Cockpit (see “Where can I register exhibitor tickets”).

1. Log into the Exhibitor Cockpit.
2. Select the year of the event
3. Select “Order Center”
4. Click the name of the respective exhibitor. If you’re only managing one exhibitor, you can only select this one. You will then be redirected to the Order Center.
5. Select the menu item “Tickets & Vouchers” and then click “Entry vouchers”.
6. Enter the number of entry vouchers you need, click “Add to shopping cart” and confirm the order.
7. The user interface will now look a little different – via the upper tile, you can invite visitors and see whether your customers have already registered themselves.
8. Click “Invite visitors”
9. Create a campaign title and choose between “Invitation via email” (sends an email directly from the system) and “Provide registration codes” (creates an Excel list of codes which is then provided to you by the Exhibitor Service Center).
10. Invitation via email” requires the same steps as the exhibitor ticket registration.

We have documented the entire process for you as a PDF guide and as a video tutorial on YouTube.

You are welcome to invite your customers to visit The smarter E Europe. To do this, select the menu item “Entry vouchers” via the Order Center. You can find a detailed description of how to proceed under “How do I order entry vouchers for my customers?”. Your costumers will receive a registration code/link from you, through which they can register their free ticket. You are only charged for validated vouchers at 8.00 € (net) per ticket. 50 validated vouchers are free of charge per exhibitor; 200 tickets is the maximum amount of tickets charged (this number varies depending on your membership status).

No, the exhibitor ticket only gives you access to exhibitions of The smarter E Europe (Wednesday and Thursday from 7 am to 7 pm, Friday until 6 pm).

The number of free VIP tickets is based on your membership status and your booth size. You can find the number of free exhibitor tickets granted to you via the Order Center in the Exhibitor Cockpit under “Tickets & Vouchers”, where you can also directly invite your VIP guests. VIP ticket are not for sale. If you have any questions, please contact Gaby Kubitza at kubitza@solarpromotion.com

The VIP ticket includes free access to the exhibition on all three exhibition days, the use of airport shuttles from and to Munich airport, one free use of the on-site coatcheck, as well as free access to the VIP Lounge (Bavaria Lounge at the West Entrance, second floor – 1. OG).

You can check your booked exhibitor tickets and entry vouchers via the Order Center in the Exhibitor Cockpit under “Tickets & Vouchers”. You can find a detailed description of how to proceed under “How do I order entry vouchers for my customers?”.

To upload a company logo, please view Our Guide. Follow the instructions up to point 7. On the left, you have various editing options that are free of charge. By clicking the pencil icon next to your company name or your contact details, for instance, you can edit them on the right-hand side. You also have the option to post a customized company presentation, including images. You can also download a QR code containing a link to your company’s entry in the exhibitor list to embed it into your communication.
You have the option to publish your logo in the exhibitor list and/or in our event guide (a printed exhibitor list with floor plan), subject to a fee.
Would you like to expand your online presence? You can find more interesting options in the menu item “Extended company profile”.

Logos are usually depicted in a square vector. All formats listed here must depict the full logo, without margins. The following minimal requirements need to be met by your image file:

1. Presentation without quality loss
   To display your logo without quality loss on any end device,
   you should use an SVG file (Scalable Vector Graphics). Fonts need to be converted to paths, otherwise a font pre-installed on the individual device will be used. As this SVG file can be scaled without quality loss, there are no minimal requirements.
   
2. Minimal requirements
   If you don’t have an SVG file, you can also use a PNG version of the logo. The PNG file should have a transparent background. This file can only be displayed with a maximum of 300 x 300 px. To ensure an optimal presentation on any end device, the file should be no less than 600 x 600 px at 72 dpi (without margin).
   This results in the following minimal values for landscape and portrait formats:
   - Landscape format (without margin) / min. 600 px wide / 72 dpi
   - Portrait format (without margin) / min. 600 px wide / 72 dpi
   - Square (without margin) / 600 x 600 px / 72 dpi
   
3. Minimal requirements
   If you don’t have an SVG or PNG file of the logo, you can also use JPG. Your JPG should have a white background. The minimal values are identical to those listed in 2.

You can find a detailed description of the services in our Checklist on page 8. Some of these booking options include:

• Editing the company profile in the exhibitor list as well as adding a logo
• Registering exhibitor tickets
• Ordering entry vouchers for your customers
• Posting vacancies
• Booking Scan2Lead services (efficient documentation/lead-tracking of your conversations at the exhibition booth)
• Press kit space rental
• Requesting conference or meeting rooms
• Downloading individual banners for your communication on the exhibition
• Registering for the free Membership Program and receiving benefits

In this YouTube video the press services are presented in more detail.

Use the Order Form 8.2. in the Service Manual to reserve parking lots for cars or trucks. The bill will come with your final invoicing from Messe München. Please direct any questions you have concerning parking permits at: APCOA Parking Deutschland GmbH, tel: +49 (0)89 949 281 30

Messe München offers its exhibitors, their booth builders and forwarding agents the possibility to reserve a time frame for their delivery and collection via the logistics control system FairLog. Please note that this service can only be booked for vehicles that are longer than 8 meters in total. Reserve your parking lots at https://messe-muenchen.fairlogportal.com.

Messe München does not send any confirmations on received orders. If you have any questions please contact TAS2@exhibition-muenchen.de or Tel. +49 89 94921135

The deadline for most of the technical orders is six weeks before the set-up officially begins. While orders will still be possible after that date, you may have to expect a surcharge for late booking. If you have any questions, you can find the contact details of the service providers on the respective order form. You can find the order forms or the complete Service Manual here.

The submission deadline for booth constructions requiring approval is six weeks before the set-up officially begins. Please submit your plans to the Technical Exhibition Services (Technischer Ausstellerservice, TAS2) of Messe München (Tel. +49 89 94921135, tas2@messe-muenchen.de)

Yes, deliveries with your own passenger car are generally allowed, but please note that in case of a high congestion, the passenger car entry will be stopped. When you enter the exhibition grounds, you will need to pay a deposit of 100 €.

You are free to choose any booth builder. You can find contact details for our booth building partners on our website under Service Manual.

You can find information on this in the Service Manual under “Logistics and Security”.

If you are not personally available to receive deliveries, they will be stored by the shipping companies subject to charge. Please notify the shipping company about this. You can find information on this in the Service Manual in the menu item “Logistics and Security”.

For more information on the outdoor area, go to the Service Manual tile on our website and click on “Outdoor Area”.

From mid-May, our traffic guide will be available under “Logistics and Security” in the Service Manual. This guide contains information on all vehicle access points, times and any further important information on set-up and dismantling. No tickets are required during the set-up and dismantling periods.

Before the exhibition, you will receive an invoice from Freiburg Wirtschaft Touristik & Messe GmbH & Co. KG stating the booth rental fee and other fees, if any, for additional set-up days, container slots and sponsorships. After the exhibition, you will receive an invoice for ancillary costs, such as conference or meeting room rental, exhibitor tickets and other services you ordered in the Exhibitor Cockpit.
You will receive an invoice from Messe München of 30 € for each sqm of booth space you reserved, as an advance payment for ancillary services. After the exhibition, you will be refunded for any amounts paid in excess. You will receive an invoice for all services including electricity and water installations, suspensions, parking tickets, etc. after the exhibition,
Your respective service providers will send the invoices for booth construction, equipment, catering etc. You can find an overview of all the companies that could potentially send you an invoice on page 9 of our Checklist.

You will receive the invoice for your booth rental about two weeks after you were sent the booth placement.

To change your billing address, please send an email with your inquiry and your new address to TheSmarterE@fwtm.de. Please note that if you want to change your billing address after invoicing, you will be charged a processing fee of 175 € per change and per bill.

A PO number is an internal order number that you may need for your internal accounting/allocation. If you need one, please use the Cost Calculator to receive all costs. If you require an official quote, please contact us at TheSmarterE@fwtm.de. Please note that it may take several days to send you a quote.

Yes, you have to pay. Booth locations are assigned once all the exhibitors’ details and wishes have been thoroughly checked. Discrepancies between the assigned location and your specifications arise from the total demand and our actual options. If you are unsatisfied with your booth’s location, we are happy to check for alternatives.

The cancellation fee depends on when we receive your (written) notification of the cancellation of a confirmed registration. Depending on the timeframe, the cancellation costs are between 10% to 100% of the booth rental fee. You can find a detailed scheme under item 8 of our General Terms and Conditions of Participation that you received with your registration form.

You will receive an invoice from Messe München of 30 € for each sqm of booth space you reserved, as an advance payment for ancillary services. You need to pay this bill before the exhibition takes place to gain access to the services. After the exhibition, you will be refunded for any amounts paid in excess.

The rate depends on the booth type, registration date and membership status in our Membership Program. There are three categories: regular price, price for re-booking and the member rate. For more details, please see your registration.

Booth locations are assigned once all the exhibitors’ details and wishes have been thoroughly checked. Discrepancies between the assigned location and your specifications arise from the total demand and our actual options. But we are happy to check for alternatives in case you are unsatisfied with your booth location.

If you are unsatisfied with the assigned location, please get in touch with your contact (see contact details you received) and we will be happy to check for possible alternatives.

The booking of a sponsorship offers raises your point status in the Membership Program and therefore also affects your advantages. This includes a preferred location (depending on the status level). So it’s certainly worth booking a sponsorship. And what’s more, you increase your possibilities to get into contact with promising players before, during and after the exhibition!

You can find information on The smarter E Europe such as the exhibition site plan, the exhibition areas, a cost calculator, etc., on our Website, as well as a link to the Online Registration. You are also welcome to contact our sales team (Ms. Kristin Merz, merz@solarpromotion.com, tel. +49 7231 58598-299). If you’re already registered, please see the Exhibition Checklist for an overview of the most important steps to plan your exhibition attendance and to help you to prepare the attendance.

2 hours before the opening of the exhibition and 1 hour after the exhibition closes:

7.00-19.00 | Wednesday
7.00-19.00 | Thursday
7.00-18.00 | Friday

An Exhibitor Ticket is required (for registration see Exhibitor Cockpit "Where can I register exhibitor tickets?").